PROJECT FULL NAME: WCSD - High School at Wildcreek 

SERVICES PROVIDED / DISCIPLINE: document control and other related services.

CONSTRUCTION DURATION: (810) calendar days to complete all 3 phases of the project. The project was completed on time and under budget. The project was bid at 270M and finished at 230M.

CONSTRUCTION START DATE: 03/16/2020

CONSTRUCTION COMPLETION DATE: 05/27/2022

LOCATION: 3530 Sullivan Lane. Sparks, Nevada 89431

 

Located on 87 acres of a portion of the old Wildcreek Golf Course in Sparks Nevada, work included demolition, site work, building work, and offsite construction scope. The project building size was approximately 300,000 square feet with various outbuildings and athletic facilities, 2,500 student capacity, music rooms, gymnasium, library, tech/engineering labs, multi-purpose room, an outdoor athletic stadium with track and field, baseball, softball, soccer, and multi-purpose fields, parking lots, bus lanes and visitor access. The three-story building included 40 general learning rooms, 11 science labs, 15 shared group rooms, 17 specialized labs for art, media, and career tech, a student commons, a 425-seat performing arts center, music suites, 2 gymnasiums, and a JROTC room.

 

We were tasked to develop a documentation plan and manage the flow of information including document control utilizing our Construction Management Information System (CMiS). The system needed to track daily reports, photos, bid items, schedule activity, labor, and equipment. Documents and records were available to the owner and project team throughout the job, seamlessly integrated between their desktops and mobile devices. 

 

The inspectors were able to use the daily reports to enter and track bid items and schedule activities easily. There were over 3,000 activities in the project schedule to be tracked, but we designed a system to allow the inspectors to easily find and record activity based on the location. Rather than recall the entire schedule, users were able to enter part of the activity name, number, or building and floor to narrow their search.

 

The entire plan set was available on the field through phones and tablets. It had been broken out and indexed so that users only needed the table of contents to navigate immediately to the plan sheet needed.

 

A system for obtaining photographic records was created so that geographical location and bid items or activities could be placed on the photos and uploaded to the daily reports. The photos were simultaneously uploaded to the dashboard for the rest of the project team to view online.

 

A system for automatically archiving emails was utilized so that emails sent to a certain address would be placed in a specific folder as a PDF document with attachments. 

 

We were able to use cloud connections to integrate our system with the contractor’s system to prevent duplication of efforts. When the contractor uploaded submittals, they were automatically uploaded to our submittal folder as well. 

 

We were able to provide the owner with a PDF archive of the project upon completion. 

 

The project was completed on time and ahead of schedule. Our remote system allowed for the job to progress without skipping a beat during the COVID pandemic. The system we had created was future-proof, putting our client in a position to excel when other companies were scrambling to find solutions.

 

Thanks to an awesome project team and a lot of design engineering, this project was a huge success.